Publishing Instructions for ODP Scientists
Authors are required to submit final versions of all figures with their revised manuscripts. ODP
can not make corrections or modifications to figures intended for publication in the Scientific
These guidelines outline requirements for volumes through Leg 169S. For volumes Leg 169 and
beyond, contact the ODP publications coordinator for submission instructions,
PubCrd@odpemail.tamu.edu, (979) 845-1909.
Figures and plates: numbers and captions
- Figures should be submitted in electronic format. See Software Specifications. Printouts of all
figures must be included for reference purposes.
- Include figure numbers on the electronic version and printouts of all figures. For multiple page
figures, mark the figure number and part on every page (e.g., Figure 1, part 2 of 4.).
- Label figures as follows: Figure 1. Depth profiles. A. Na/CL. B. K concentrations.
Label plates as follows: Plate 1. 1. Melonis sphaeroides Voloshinova, (a) side view, (b) apertural
- If color figures are prepared, refrain from using color descriptions (e.g., Red = Bent Hill
Mound, yellow = sulfide deposit). Keep in mind that readers who choose to print a copy of the
electronic manuscript file using a black and white laser printer must to be able to identify
everything described in the caption. See "Color" section for more information.
- See also Citing Figures, Tables, and Plates in the Usage and Writing Style Guidelines section.
- Keep figures as simple as the subject matter allows.
- Figures should be formatted as they will appear on the page (e.g., combine multi-part figures on
one page if they will appear that way in the final publication). The maximum page area for the
figure and caption is 18 by 23.5 cm (7 by 9.25 in). See examples of page layout for volumes
through 169S and volumes 169 and beyond.
- Avoid excessively long captions (long explanations should be placed in the text).
Lines and ruling
- Helvetica medium 6 to 10 point typeface is preferred. All graphic files are converted to a format
that can be read on the CD-ROM and the WWW versions of the volume. Other fonts may cause
problems during the conversion process.
- Use larger type on oversized illustrations that will be reduced for publication.
- Use upper and lowercase letters consistently throughout each figure. Capitalize the first letter of
the first word and use lowercase letters for all other letters (e.g., Dry bulk density).
- Use italics for generic and specific taxa and names of underwater features.
- Place the unit of measure in parenthesis next to axis labels [e.g., "Depth (mbsf)" or "Porosity (%)"].
Symbols and shading
- Line weights should be no smaller than 0.3 point (0.18 mm). Anything less than this will be too
light when printed to high-resolution printers.
- Use thicker lines on oversized illustrations that will be reduced for publication. If you use "page
setup" to reduce your figures, adjust your line weights accordingly.
- Symbol line weights should be no smaller than 0.3 point (0.18mm).
- Gray shades generated in computer graphic programs should not be any lighter than 25%.
Shades lighter than this will not show up when figures are printed to high-resolution printers.
- Differentiate multiple shades of gray with a minimum incremental setting of 25% (e.g., 25%, 50%, 75%).
Photographs and plates
- All figures will be printed in black and white unless the author pays for color printing. See
Optional Charges for ODP Proceedings Volume Materials for cost information.
- Color publication will be free on the electronic versions of the volume. Contact ODP for file
preparation information, PubCrd@odpemail.tamu.edu, (979) 845-1909.
- Figures prepared in color for the electronic publication must be designed so that if readers
choose to print the material in black and white using a laser printer they can distinguish different colors within a figure.
- For each paper, authors are allowed five free simple plates or two free complex plates, for a total
cost allowance of $US 250.00. This includes the use of photographs in figures.
Preparation of photographs for plates and figures is the same.
Simple plate: photographs with right-angle corners, square or rectangular in shape. Cost per plate
is $US 50.00.
Complex plate: photograph with free-form, irregular edges, usually printed against a solid white or
solid black background. Cost per plate is $US 125.00.
- ODP handles final preparation of all photographic plate material. Submit plate material as follows:
Provide ODP with good-quality black and white photographs.
Mount photographs in proper position on heavy white cardstock using rubber cement or wax.
Avoid wide spacing between photographs, and excessively long captions. The maximum area for
the plate and caption is 18 by 23.5 cm (7 by 9.25 in).
Plates should be designed with scale bars (instead of referring to size in the text). This ensures site
information will be correct if the plates are reduced for publication.
Do not place numbers, symbols, or scale bars on the photographs, just sketch the placement of this
information on a photocopy or tissue overlay.
Include a note on the back of the plate to indicate if a black background is desired.
Include plate number on the back of the plate, and/or associated photograph(s).
See Sample Plates
See Software Specifications
- Line art: Line art should be scanned at 1200 dpi and saved in a TIFF, EPS, or Adobe
Photoshop format. If your scanner does not support this resolution, submit a clean, camera-ready
paper copy produced at the highest resolution possible and ODP will prepare the scanned image.
Please note that the scanned image will only be as good as the original printout. Poor paper copies
will be returned to the author for revision.
- Photographs: To ensure the best reproduction in the volume and on CD-ROM, we suggest that
you send original photographs to ODP to be scanned. ODP cannot guarantee the quality of
halftones (photographs) in the volume or on the CD-ROM if they are author prepared. If it is not
possible to send ODP photographs, the author should scan photographs at 350 dpi, grayscale, and
save them in a TIFF, EPS, or Adobe Photoshop format. Poor quality electronic scans will be
returned to the author for revision.
One free (double sided) black-and-white back-pocket foldout is available per volume through Leg
169S. For Legs 169 and beyond, contact the ODP publications coordinator,
PubCrd@odpemail.tamu.edu, (979) 845-1909 to check on availability.
Co-chiefs coordinate what information is published on this piece.
Any material submitted for a back-pocket foldout must be approved by co-chiefs and clearly
identified on your submission cover sheet.
For information on the cost of color back-pocket foldouts or additional black and white foldouts,
see Optional Charges for ODP Proceedings Volume Materials.
- The back-pocket foldout material should be submitted in electronic format. A printout of the
entire page(s) must be included for reference.
- If the back-pocket foldout material is not available as an electronic file, submit a clean,
camera-ready paper copy. Please note: do not fold a camera-ready copy, send it in a mailing tube or a flat container.
Scientific Results Manuscript Preparation Guidelines
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Modified on Monday, 13-Aug-2001 15:17:39 CDT.