3. Program Responsibilities

3.1. Curatorial Responsibilities

The responsibility and authority for making decisions regarding the distribution of ODP and DSDP samples, as per this policy, lies with the Sample Allocation Committee (SAC), the Curatorial Advisory Board (CAB), and the ODP Curator.

3.1.a. Sample Allocation Committee (SAC)

For each drilling leg, a SAC is constituted, comprised of the Co-Chief Scientists, the ODP Staff Scientist, and the ODP Curator. During the leg, the Curator's authority and responsibilities to the SAC may be ceded to the shipboard Curatorial Representative.

Because the SAC best understands the scientific needs of their leg, this group establishes a leg-specific sampling strategy and makes decisions on leg-specific sample requests received before the leg sails, during the leg, and within (but not after) the moratorium. Approval of such sample requests requires endorsement by a majority of the SAC. In the event of an evenly divided vote, the ODP Curator will make a decision. If he or she wishes to do so, the sample requester may choose to appeal the SAC's decision to the CAB.

3.1.b. Curatorial Advisory Board (CAB)

The CAB is a standing body that consists of the ODP Deputy Director, the ODP Science Services Manager, and two members of the scientific community (selected by the JOIDES Scientific Measurements Panel) who will serve four-year terms that overlap by two years. Every effort will be made to ensure that CAB membership represents a variety of scientific disciplines.

The CAB has two main functions:

• It acts as an "appeals board" vested with the authority to make final decisions regarding sample distribution, if and when conflicts or differences of opinion arise among any combination of the sample requester, ODP Curator, and the SAC. In the case of an equally split vote among the four CAB members, a decision will be made by the JOI Office.
• It reviews and approves requests to sample the "permanent archive" and requests for loans of core material for public display (see Appendix B). To ensure prompt decisions, CAB members will communicate via teleconferencing or e-mail. The existing CAB members are listed in Appendix C.

A person appealing to the CAB may contact any member of the Board directly (see Appendix C).

3.1.c. ODP Curator

The ODP Curator maintains a record of all distributed samples, both on board the ship and from the repositories. This record includes the names of the recipients, the nature of the proposed research, the volume of samples taken, and the status of the request. This information is available to investigators upon request, either through the ODP Curator, or the ODP Database Group.

3.2. Publication Responsibilities

The responsibility and authority for making decisions regarding the publication of postcruise research to fulfill the ODP obligations, as per this policy, lies with the Editorial Review Board (ERB) for each leg and the ODP Publication Services Manager.

3.2.a. Editorial Review Board (ERB)

An ERB is established for every leg and remains active for 42 months postcruise. The primary purpose of the ERB is to maintain an independent and effective peer-review system for the publication of leg results. The Board is comprised of the Co-Chief Scientist(s) for the leg and the ODP Staff Scientist. These individuals may select external scientists/specialists to serve with them on the board. The need for external ERB members will be determined on a leg-by-leg basis, based on the Co-Chiefs' and Staff Scientist's workloads and expertise.

The ERB members' responsibilities include the following.

The Co-Chief Scientist(s) will:

• coordinate the writing of the Initial Reports volume materials, attend the postcruise meeting, and review the Initial Reports volume galleys; and
• write or coordinate a Leg Synthesis paper to be published in the Scientific Results volume.

The ODP Staff Scientist will:

• coordinate the writing of the Initial Reports volume materials, attend the postcruise meeting, and review the Initial Reports volume galleys;
• ensure that all Scientific Results manuscripts are complete and of reviewable quality before they are sent out for review. Manuscripts that do not meet ODP's standards will be returned to the author and will not go through the review process unless they are revised to meet ODP standards before the submission deadline;
• document the status of the scientific party members' actions to fulfill their obligations requirements; and
• coordinate the handling of additional contributions to the Scientific Results volume after 42 months postcruise.

The entire ERB will:

• review all proposed publication titles related to the leg (Scientific Results volume, journal, or book), approve all papers that fulfill ODP obligations, and approve the final table of contents for the Scientific Results volume;
• review each journal or book manuscript submission, within three months of receipt, for proper citation of site summaries and site chapters and for proper use of data and conclusions from other members of the scientific party;
• coordinate the peer-review process for each Scientific Results manuscript as soon as the Staff Scientist approves each paper as being of "reviewable quality," collect Scientific Results manuscript reviews, and make the final decision on manuscript acceptance or rejection; and
• regularly update the leg-related citations list published on the ODP Web site (http://www-odp.tamu.edu/publications/).