4. Requester Responsibilities—Moratorium Sampling

4.1. Leg-Specific Sampling Strategy

Leg-specific sampling, for both shipboard and shore-based requests, will follow the Sampling Strategy (see Appendix D) established by the SAC. The strategy will integrate and coordinate the programs for drilling, sampling, and downhole measurement to best meet scientific needs. By necessity, the strategy will evolve over the course of leg planning and operations, and during the postcruise moratorium. All sampling plans will be carefully considered in the strategy.

Whenever possible, sampling should be deferred to a coordinated shore-based sampling effort (commonly referred to as a "sampling party") in order to sample more efficiently, and with the perspective gained from having completed the leg. This will ensure the best possible use of the core and distribution of samples. Shore-based sampling will be particularly appropriate for legs where many samples will be needed, such as those focusing on paleoceanographic objectives. Travel funds have been specifically allocated for this purpose by some ODP member countries.

4.2. Requests from Scientific Party Members

Only scientific party members can receive samples and data during the moratorium period.

4.2.a. Requests for Samples

Scientific party members are asked to submit sample requests to the ODP Curator three months prior to the start of the leg (for contact information see Appendix C). This will provide sufficient lead time for planning. Sample requests submitted during a leg or during the moratorium will also be considered.

See Appendix E for information on how to obtain the ODP Sample Request Form. Appendix F contains guidelines to assist the requester in estimating sample volumes.

The SAC will review the sample requests, and approval will be based on compatibility with the Sampling Strategy. Sample requests are approved if a majority of the SAC endorses the requests. In cases where a sample request is considered incompatible, the SAC may: (1) recommend modifications to the request, (2) modify the Sampling Strategy, or (3) reject the request if the other options are inappropriate. In the event of an evenly divided vote, the ODP Curator will make a decision. If he or she wishes, the sample requester may choose to appeal any decision to the CAB. If a conflict arises over the allocation of samples, shipboard scientific party members have priority over shore-based members.

4.2.b. Requests for Data

Data produced from samples taken for routine shipboard analyses (e.g., index properties, interstitial [pore] water whole rounds, thin sections, smear slides, X-ray diffraction and X-ray fluorescence samples, paleontology core-catcher samples) are available to the entire shipboard party and to approved shore-based participants during the moratorium. Data from Legs 171B and beyond are available on the ODP Web site at http://www-odp.tamu.edu/database/. During the moratorium, the data is password protected and can only be accessed by members of the scientific party. Individuals who cannot easily access the Web may submit data requests to the ODP Data Librarian (for contact information see Appendix C).

4.3. Samples for Routine Shipboard Analyses

Unless requested, samples used for routine shipboard analyses, and/or their residues, are shipped to the appropriate core repository at the end of the cruise. If scientific party members want these materials for postcruise research, they are available through the normal sample request procedure (see Section 4.2.a. and Appendix E). Thin sections and smear slides prepared during a cruise are archived at the repository where the core from that leg is stored and are available for short-term (less than one year) loan to scientific party members upon request through the regular sample request procedures.

4.4. Sample- and Data-Recipient Responsibilities²

This section details the ODP obligation fulfillment requirements associated with this policy. See Appendix A for a checklist of all obligation fulfillment requirements.

4.4.a. Fulfillment of ODP Obligations

All scientific party members who sail as invited participants on ODP cruises, and all shore-based participants who are included in the scientific party, incur obligations to ODP that they must fulfill by using samples or data from the leg they participated in to conduct postcruise research and by publishing associated results in agreement with the other terms of this policy. If a scientific party member is unable to produce research results because appropriate sample or data were not retrieved during the cruise, or because data could not be obtained during postcruise analyses, a letter of explanation must be submitted to the ODP Publications Coordinator. The letter of explanation will be copied by the Publications Coordinator to the ODP Staff Scientist on the ERB for that leg, the ODP Publication Services Manager, and the ODP Curator for review and comment. If necessary, individual letters of explanation may be copied to the JOI Office for appropriate action. Failure to meet these obligations will result in the rejection of future sample requests and may influence participation on future legs.

4.4.b. Publishing within the Moratorium²

Authors who wish to submit manuscripts (to the Scientific Results volume, journals, or books) before the moratorium has expired must comply with the guidelines in this section.³

4.4.b.i. All scientific party members shall:

• Receive prior approval in writing by a majority of the scientific party. This approval must be coordinated by the ODP Staff Scientist, who will circulate the manuscript among the scientific party, tabulate responses, and notify the author of the scientific party's decision.
• Comply with all written collaborative agreements identified in the leg-sampling plan.⁴
• Use the authorship "Leg ### Scientific Party" (where ### is the leg number). Any exceptions must be cleared through the ODP Publication Services Manager before the time of submission.
• Publish:
  (a) a paper in a peer-reviewed scientific journal or book that is published in English, or
  
  (b) a paper or a data report in the Scientific Results volume.⁴
• Acknowledge ODP in all publications that result from the data collected from ODP samples using the following wording.⁵

  This research used samples and/or data provided by the Ocean Drilling Program (ODP). ODP is sponsored by the U.S. National Science Foundation (NSF) and participating countries under management of Joint Oceanographic Institutions (JOI), Inc. Funding for this research was provided by _________.

• Include the words "Ocean Drilling Program," "JOIDES Resolution," "Leg ###," and/or "Site ###" (where ### is the leg or site number) as key words provided to the journal or book publisher of the manuscript. (This will allow the legacy of ODP to be tracked by bibliographic databases such as GeoRef.)⁵
• Submit one electronic copy (http://www-odp.tamu.edu/publications/submit/) or four paper copies of each manuscript to the ODP Publications Coordinator at the time the submission is sent to the journal or book.⁶ The manuscript will be distributed to the ERB, who are responsible for reviewing each manuscript for proper citation of site summaries and site chapters and for proper use of data and conclusions from other members of the scientific party.
• If a paper is accepted for publication by a journal or book publisher, then the author must:
  (a) submit an electronic copy of the citation, abstract, and keyword list to the ODP Publications Coordinator, and
  
  (b) send one reprint to the ODP Curator in either print format or PDF
  (http://www-odp.tamu.edu/publications/submit/).⁶
• If a paper is rejected by a journal or book publisher, then the author must contribute a manuscript or data report⁷ to the Scientific Results volume no later than six months after receiving the rejection notice. (See Section 4.4.c.iii.)
• Provide the ODP Publications Coordinator with updates on the status of each publication so that the leg-related citations list published on the ODP Web site can be updated (http://www-odp.tamu.edu/publications/).
• Submit, at the second postcruise meeting, final titles to the ERB for all papers that fulfill their ODP obligations and any supplementary publications that they plan to publish.⁸
• Complete the Postcruise Data Availability Form (see Appendix G) and submit it to the ODP Data Librarian (for contact information see Appendix C).⁸
• Return all unused samples to the appropriate core repository no later than five years postcruise. Residues from processed samples need not be returned.⁸

Note: Investigators may have other data obligations under the U.S. National Science Foundation's Ocean Science Data Policy or under relevant policies of other funding agencies that require submission of data to national data centers.⁸

4.4.c. Publishing after the Moratorium

All scientific party members who incur obligations to ODP must comply with the following guidelines. Details of these obligations are presented below. (Also see Appendix A for a checklist of the obligations that must be fulfilled by scientists as defined in this policy.)

4.4.c.i. All scientific party members shall:

• Comply with all written collaborative agreements identified in the leg-sampling plan.
• Submit, at the second postcruise meeting, final titles to the ERB for all papers that fulfill their ODP obligations and any supplementary publications that they plan to publish.
• Submit all manuscripts by 28 months postcruise.
• Publish:
  (a) a paper in a peer-reviewed scientific journal or book that is published in English, or
  
  (b) a paper or a data report in the Scientific Results volume.
• Acknowledge ODP in all publications that result from the data collected from ODP samples, using the following wording.⁹

  This research used samples and/or data provided by the Ocean Drilling Program (ODP). ODP is sponsored by the U.S. National Science Foundation (NSF) and participating countries under management of Joint Oceanographic Institutions (JOI), Inc. Funding for this research was provided by _________.

• Include the words "Ocean Drilling Program," "JOIDES Resolution," "Leg ###," and/or "Site ###" (where ### is the leg or site number) as key words provided to the journal or book publisher of the manuscript. (This will allow the legacy of ODP to be tracked by bibliographic databases such as GeoRef.)⁹
• Submit one reprinted copy of all published works derived from ODP samples or data to the ODP Curator in either print format or PDF (http://www-odp.tamu.edu/publications/submit/).¹⁰
• Complete the Postcruise Data Availability Form (see Appendix G) and submit it to the ODP Data Librarian (for contact information see Appendix C).¹¹
• Return all unused samples to the appropriate core repository no later than five years postcruise. Residues from processed samples need not be returned.

Note: Investigators may have other data obligations under the U.S. National Science Foundation's Ocean Science Data Policy or under relevant policies of other funding agencies that require submission of data to national data centers.

4.4.c.ii. Authors who choose to fulfill their ODP publication obligations by submitting a paper to a journal or book must also complete the following actions:

• Submit, at the time of submission to the journal or book, one electronic copy (http://www-odp.tamu.edu/publications/submit/) or five paper copies of each paper to the ODP Publications Coordinator.¹⁰

  The ERB will check each manuscript within three months of receipt for proper citation of the Initial Reports volume and use of data and conclusions from other members of the scientific party. If the ERB determines that there is improper usage of the data and conclusions of other members of the scientific party, or failure to properly cite the Initial Reports volume, the ERB will contact the author, and when necessary the journal or book editor, with a recommendation that the manuscript be withdrawn or suitably modified. The ODP Publication Services Manager and the CAB will address any disputes arising from this activity.

• Provide the ODP Publications Coordinator with updates on the status of each publication so that the leg-related citations list published on the ODP Web site can be updated (http://www-odp.tamu.edu/publications/).
• If a paper is accepted for publication by a journal or book publisher, then the author must:
  (a) submit an electronic copy of the citation, abstract, and keyword list to the ODP Publications Coordinator, and
  
  (b) send one reprint to the ODP Curator in either print format or PDF
  (http://www-odp.tamu.edu/publications/submit/).¹⁰
• If a paper is rejected by a journal or book publisher, then the author must contribute a manuscript or data report to the Scientific Results volume no later than six months after receiving the rejection notice. (See Section 4.4.c.iii.)

4.4.c.iii. Authors who choose to fulfill their ODP publication obligations by submitting a paper to the Scientific Results volume must also complete the following actions:

• Papers may be submitted to the Scientific Results volume for peer review between 13 and 28 months postcruise. All submissions must be in by the ODP deadlines (see Appendix A; or specific manuscript submissions deadlines for each leg may be found in the "Publication Instructions for ODP Scientists" guide http://www-odp.tamu.edu/publications/guide/DEADLN.HTML).¹²
• The author must submit one electronic copy (http://www-odp.tamu.edu/publications/submit/) or seven paper copies of each paper to the ODP Publications Coordinator.¹³
• Submissions must be of reviewable quality and meet ODP's standards as outlined in the "Publication Instructions for ODP Scientists" guide (http://www-odp.tamu.edu/publications/CONTRIB.HTML). Manuscripts that do not meet ODP's standards will be returned to the author and will not go through the review process unless they are revised to meet ODP's standards before the submission deadline (see Appendix A; or specific manuscript submissions deadlines for each leg may be found in the "Publication Instructions for ODP Scientists" guide http://www-odp.tamu.edu/publications/guide/DEADLN.HTML).¹²

• The deadlines for submissions to the Scientific Results volume are:

  Papers and Data Reports:

  Initial submission: 28 months postcruise
  
  Revised submission: 34 months postcruise

  Synthesis Papers:

  Initial submission: 35 months postcruise
  
  Revised submission: 40 months postcruise

  Specific manuscript submissions deadlines are given for each leg in the "Publication Instructions for ODP Scientists" guide (http://www-odp.tamu.edu/publications/guide/DEADLN.HTML).¹⁴

_________________________

²Policy revision made June 2001. See Appendix H.1.a. for details.
³Policy update made December 2001. See Appendix H.2.b. for details.
⁴Policy update made February 2003. See Appendix H.2.i. for details.
^{5, 9}Policy revision made June 2001. See Appendix H.1.c. for details.
^{6, 10, 13}Policy revision made August 2002. See Appendix H.1.f. for details.
⁷ A "paper" presents the results of extensive research on aspects of scientific drilling related to the leg. It is complete and contains scientific interpretation of the data that was generated in the research supporting the manuscript. A "data report" is a short report of useful data that mainly consists of data sets and does not contain interpretation of results. (Policy update made October 2002. See Appendix H.2.e.)
⁸Policy update made February 2003. See Appendix H.2.i. for details.
¹¹Policy revision made April 2002. See Appendix H.1.d. and Appendix H.1.e. for details.
¹²Policy update made February 2003. See Appendix H.2.j. for details.
¹⁴Policy update made October 2002. See Appendix H.2.f. for details.