APPENDIX B

An MOU between the DPS and the THECB places recordkeeping and control responsibilities on institutions, including TAMU. The MOU applies to the chemicals, laboratory glassware, equipment, and controlled substance analogs listed in Table AT1.

The following definitions and procedures are necessary for TAMU to comply with the MOU:

Responsible Party

Responsible parties include any person who uses or has access to or control of the listed items, including investigators, laboratory personnel, instructors, laboratory storeroom personnel, purchasing agents, and surplus property personnel.

Purchase Order Records

Controlled items listed on purchase orders should be marked with an asterisk, highlighted, or identified in some similar manner so they are readily distinguishable from all other items appearing on the purchase order. Purchase records are to be maintained according to State and Federal requirements and are subject to DPS audit.

Transfer of Property

Controlled items (including surplus property) may not be sold, furnished, or transferred to a person or entity not holding a DPS permit or waiver, unless the recipient is specifically exempted by law or rule. Every sale, furnishing or transferring of a controlled item leaving the immediate campus (where the specific controlled item is stored and inventoried) should be reported (by the 15th day of the next month) to the DPS on a Nar-22 Form. EHSD personnel will assist the TAMU Surplus Property and Inventory Department in compliance with the MOU.

Security

Report to the TAMU Police Department (UPD) promptly upon discovery of a readily unacceptable discrepancy, pilferage or theft of a controlled item. UPD is responsible for forwarding the report to DPS.

The Director of Security and University Police has primary responsibility for all matters associated with security and law enforcement on the TAMU campus.

Security procedures are as follows:

• Maintain locked storage for controlled precursor chemicals and controlled substance analogs. Strictly limit access to these chemicals. Use records should be maintained.
• Limit access to storerooms containing listed items to authorized personnel. Lock storage areas when unattended.
• All doors and windows into any rooms in which controlled items are used or stored must be locked when authorized personnel are not present.

Notification and Awareness

Departments and units affected by the MOU should post in prominent and strategic location(s), notices to inform personnel of the MOU and of the steps necessary for compliance.

Encourage personnel to be alert and attentive to the disappearance of controlled items and to report such losses as appropriate.

Assistance from the Texas Department of Public Safety

Upon request, the DPS will provide technical advice to the institution and will assist UPD in investigating losses, etc. covered by the MOU.