Ocean Drilling Program: Publications Policy: Appendix A

Appendix A: Checklists for Fulfilling ODP Obligations²¹

The following lists summarize the steps that investigators must follow in order to fulfill their obligations to ODP. Failure to meet all of these responsibilities will result in the rejection of future sample requests and may influence participation on future legs.

A.1. Guidelines for investigators who receive samples or data within the 12-month moratorium²²
A.1.a. Terms of the policy that apply to all scientific party members
A.1.b. Terms that apply to authors publishing in a scientific journal or book
A.1.c. Terms that apply to authors publishing in the Scientific Results volume

A.2. Guidelines for investigators who receive samples after the 12-month moratorium

A.1.a. Terms of the policy that apply to all scientific party members ²³

	Policy term	Notes
1.	All scientific party members who sail as invited participants on ODP cruises and all shore-based participants who are included in the scientific party incur obligations to ODP that must be fulfilled by using samples or data from the leg they participated in to conduct postcruise research and by publishing associated results in agreement with the other terms of this policy.	Papers must be published in (a) a peer-reviewed scientific journal or book that publishes in English, or (b) the Scientific Results volume (data report²⁴ or paper).
2.	If a scientific party member is unable to produce research results because appropriate samples or data were not retrieved during the cruise, or because data could not be obtained during postcruise analyses, a letter of explanation must be submitted to the ODP Publications Coordinator.	The letter of explanation will be copied by the ODP Publications Coordinator to the ODP Staff Scientist on the ERB for that leg, the ODP Publication Services Manager, and the ODP Curator for review and comment. If necessary, individual letters of explanation may be copied to the JOI Office for appropriate action.
3.	Failure to meet these obligations will result in the rejection of future sample requests and may influence participation on future legs.
4.	The Co-Chief Scientists and the Staff Scientist may select an external member for the ERB. The need for external ERB members will be determined on a leg-by-leg basis, based on the Co-Chiefs' and Staff Scientist's workloads and expertise.	The ERB will remain active for 42 months postcruise. After the ERB term ends, the ODP Staff Scientist for the leg will coordinate the handling of additional contributions to the Scientific Results volume.
5.	It is the responsibility of the Co-Chief Scientist(s) from each leg to write or coordinate a Leg Synthesis paper to be published in the Scientific Results volume.	See the Co-Chief Agreement. This paper must cover all submitted, in press, and published papers in books, journals, and the Scientific Results volume.
6.	Comply with all written collaborative agreements that are identified in the leg-sampling plan and approved by the SAC before samples are distributed.	All collaborative agreements must be identified in the leg-sampling plan and approved by the SAC before samples are distributed.
7.	At the second postcruise meeting, submit final titles to the ERB for all papers that fulfill your ODP obligations and any supplementary publications you plan to publish.
8.	In all publications, acknowledge the receipt of data or samples from ODP and the funding agency that supported the research and include specific key words related to ODP with their manuscript submissions.²⁵	See Section 4.4.b.i. or Section 4.4.c.i. for required wording.²⁵
9.	Complete the Postcruise Data Availability Form (see Appendix G) and submit it to the ODP Data Librarian (for contact information see Appendix C).²⁶
10.	Return all unused samples to the appropriate core repository no later than five years postcruise.

A.1.b. Terms that apply to authors publishing in a scientific journal or book

Policy term

Notes

1.

Submit all manuscripts to a journal or book no later than 28 months postcruise.

2.

Submit one electronic copy (http://www-odp.tamu.edu/publications/ submit/) or five paper copies of each manuscript to the ODP Publications Coordinator at the time of submission to the journal or book.²⁷ Include a cover letter that lists the publication venue and date of submission.²⁸

The ERB has three months from time of receipt to check submissions for proper citation of site summaries and site chapters and for proper use of data and conclusions from other members of the scientific party.

3.

If the paper is accepted for publication,

(a) submit an electronic copy of the following to the ODP Publications Coordinator: citation, abstract, and keyword list; and

(b) send one reprint to the ODP Curator in either print format or PDF (http://www-odp.tamu.edu/publications/ submit/).²⁷

If this information is not submitted to ODP, you could be classified as a nonperformer.

4.

If the paper is rejected, submit a paper or a data report for the Scientific Results volume to the ODP Publications Coordinator no later than six months after receiving the rejection notice and follow the guidelines outlined in Section 4.4.c.iii. and in Section A.1.c. of this appendix.

A.1.c. Terms that apply to authors publishing in the Scientific Results volume

	Policy term	Notes
1.	Submit one electronic copy (http://www-odp.tamu.edu/publications/ submit/) or seven paper copies of each manuscript for peer review to the ODP Publications Coordinator between 13 and 28 months postcruise.²⁹ All submissions must be received by the ODP deadline: Regular papers and data reports: 28³⁰ months postcruise. Synthesis papers: 35 months postcruise. Specific manuscript submissions deadlines are given for each leg in the "Publication Instructions for ODP Scientists" guide (http://www-odp.tamu.edu/publications/ guide/DEADLN.HTML).³¹	Submissions must be of reviewable quality and meet ODP's standards as outlined in the "Publication Instructions for ODP Scientists" guide (http://www-odp.tamu.edu/ publications/ CONTRIB.HTML) to fulfill the ODP obligations. Any that do not meet ODP standards will be returned to the author and won't go through the review process unless they are revised to meet the standards before the deadline.
2.	Submit one electronic copy (http://www-odp.tamu.edu/publications/ submit/) or two paper copies of each revised manuscript to the ODP Publications Coordinator by the following deadlines:²⁹ Regular papers and data reports: 34³² months postcruise. Synthesis papers: 40 months postcruise. Specific manuscript submissions deadlines are given for each leg in the "Publication Instructions for ODP Scientists" guide (http://www-odp.tamu.edu/publications/ guide/DEADLN.HTML).³¹	Upon acceptance and revision, Scientific Results volume papers will be processed for publication on the ODP Web site. The Scientific Results volume will be distributed on CD-ROM four years postcruise. A leg-related citations list will also be published on the ODP Web site.

A.2. Guidelines for investigators who receive samples after the 12-month moratorium

	Policy term
1.	Submit manuscript(s) to a journal or book based on research results.
2.	No later than 36 months after receipt of samples send to the ODP Curator either: (a) a reprint of the published manuscript, or (b) a progress report outlining the status of the research.
3.	Complete the Postcruise Data Availability Form (see Appendix G) and submit it to the ODP Data Librarian (for contact information see Appendix C).³³
4.	Return all unused samples to the appropriate core repository no later than five years postcruise.

_________________________

²¹Policy revision made June 2001. See Appendix H.1.a. for details.
²²Policy revision made June 2001. See Appendix H.1.b. for details.
²³See Appendix A.1.b. and Appendix A.1.c. for specific terms that apply to authors publishing in a scientific journal or book or the Scientific Results volume.
²⁴A "paper" presents the results of extensive research on aspects of scientific drilling related to the leg. It is complete and contains scientific interpretation of the data that was generated in the research supporting the manuscript. A "data report" is a short report of useful data that mainly consists of data sets and does not contain interpretation of results. (Policy update made October 2002. See Appendix H.2.e.)
²⁵Policy revision made June 2001. See Appendix H.1.c. for details.
^26, ³³Policy revision made April 2002. See Appendix H.1.d. and Appendix H.1.e. for details.
^27, ²⁹Policy revision made August 2002. See Appendix H.1.f. for details.
²⁸Authors should submit copies of all papers relating to postcruise research that they produce within 42 months postcruise, not only those that fulfill their ODP obligations or appear on the table of contents at the time of the second postcruise meeting.
³⁰For authors whose journal or book submissions were rejected, their Scientific Results submission deadline is six months after rejection receipt.
³¹Policy update made October 2002. See Appendix H.2.j. for details.
³²For authors whose journal or book submissions were rejected, the ERB will determine their revision deadline.

	Policy term	Notes
1.	Submit all manuscripts to a journal or book no later than 28 months postcruise.
2.	Submit one electronic copy (http://www-odp.tamu.edu/publications/ submit/) or five paper copies of each manuscript to the ODP Publications Coordinator at the time of submission to the journal or book.²⁷ Include a cover letter that lists the publication venue and date of submission.²⁸	The ERB has three months from time of receipt to check submissions for proper citation of site summaries and site chapters and for proper use of data and conclusions from other members of the scientific party.
3.	If the paper is accepted for publication, (a) submit an electronic copy of the following to the ODP Publications Coordinator: citation, abstract, and keyword list; and (b) send one reprint to the ODP Curator in either print format or PDF (http://www-odp.tamu.edu/publications/ submit/).²⁷	If this information is not submitted to ODP, you could be classified as a nonperformer.
4.	If the paper is rejected, submit a paper or a data report for the Scientific Results volume to the ODP Publications Coordinator no later than six months after receiving the rejection notice and follow the guidelines outlined in Section 4.4.c.iii. and in Section A.1.c. of this appendix.

Appendix A: Checklists for Fulfilling ODP Obligations21

Appendix A: Checklists for Fulfilling ODP Obligations²¹